MyMail Introduction [Email for Students]

These instructions have been moved to the ITS Knowledge Base [http://helpdesk.pomona.edu].
You will be redirected in a moment.

NOTE: For information on transferring to the MyMail system, please see the MyMail transition page.

MyMail is a new email service run by Microsoft for academic institutions. As of March 31, 2008, all Pomona students will have their email provided by MyMail. For the classes of '08, '09, and '10, instructions on checking your old Pomona email account can be found here.

The old system capped your mailbox size at 100 megabytes; MyMail lets you have up to 5 gigabytes of storage (~47 times more!)

You can access your mail through two methods: the web interface (http://mymail.pomona.edu) or through a POP3 e-mail client.

If you need to move your email from your old Pomona account to your new MyMail account, follow the MyMail Migration Instructions.

Signing in

• You will see a screen that looks like this. Fill in your email address (including the @mymail.pomona.edu part) and your password, and click Sign in.
  
  

• The first time you log into your account, you will see the following screen. Answer the questions and click Submit to continue. You will only have to do this once.
  
  

Basic navigation

• This is the MyMail main screen. It will probably look pretty familiar to those of you who have used the old Pomona webmail system. There is a navigation sidebar on the left side, a message list in the center and a reading pane on the right. The navigation sidebar can be used to navigate between different folders in your mailbox as well as access your calendar and contact list. Folders containing unread messages will show the number of unread messages in parenthesis next to the folder name. The message list shows the various messages located in a selected folder, and the reading pane displays a message you select from the message list.
  

Creating/deleting folders

• You can create new folders to help you organize your email. This is especially useful if you receive a lot of automated emails (like the Digester) and want to route them all to a custom folder so they don't clog up your inbox. You can create new folder by clicking on the New button and then the Folder button, then enter a title for the folder. To delete a folder, right-click on it and select Delete folder. Be careful, deleting a folder will also delete any messages inside that folder.

Setting up filters

• Once you have created some folders, you can set up filters, sometimes also called rules to sort certain types of messages into folders based on the sender, subject or address. To begin, click on Options and then More options.
  
• Next, click on Customize your mail > Automatically sort e-mail into folders
  
• At the next screen, click on New filter; from this screen you can create filters to sort your incoming email based on the email address or name of the sender, the subject, or the recipient.
  

Adding/importing contacts

• From the options screen (see above) choose Import contacts.
  

• Click on Download and run Contacts Importer and follow the instructions to import your contacts to MyMail.
  

Opting-out of Microsoft marketing

By default, your preferences are set to allow Microsoft to contact you with promotional offers. Unless you enjoy receiving such offers, ITS suggests changing your preferences to disallow them. The steps below will show you how to do this.

• From the options screen (see above), click on View and edit your personal information. You may need to re-enter your password.
  

• Click Settings on the sidebar along the left side of the screen.
  

• Click Select marketing preferences.
  

• Check the three boxes to opt-out of Microsoft's marketing contacts. Then press Save.
  

Changing Your MyMail Display Name & Time Zone

By default, MyMail will not show your full name when you send an email to someone else — they will only see your username, which is inconvenient. To make it show your full name, follow these steps:

From within the MyMail web interface, click on Options and then More options.

From the options screen, click on View and edit your personal information. You may need to re-enter your password.

Click the Registered information link under the blue icon of a person.

Enter your name in the First name and Last name fields.

Scroll down the page; you will find a box marked Time zone from which you can select Pacific Time - PST.

Press the Save button to save the setting.

How to use a specialized email program (Outlook, Entourage, Thunderbird)

To access MyMail with an external email client, you will need the following settings.

• Incoming server (POP3): pop3.live.com / port: 995 and enable SSL
• Outgoing server (SMTP): smtp.live.com / port: 25 and enable TLS or (if TLS is not an option) SSL
• Username: enter your username of the form ces02007@mymail.pomona.edu (Be sure to include the @mymail.pomona.edu part)

For detailed instructions on setting up MyMail access, see the links below:

• MyMail via Mozilla Thunderbird
• MyMail via Microsoft Outlook
• MyMail via Microsoft Entourage

If you want to access your MyMail email from within Gmail, follow these instructions on Google's site, using the settings listed above.

Accessing the Pomona Directory

Unfortunately, there is no way to get at the Pomona Directory from directly within MyMail, like there was with the old system. However, Pomona does have an online directory here that you can use to look up someone's email address. When using this directory, note you do not need to fill in both the first and last names. You can also put in only part of a name; for instance, putting in "Chris" for first name would look up people named "Christina", "Christopher", and so on.