MyMail Migration

When you activate your new MyMail account, you get a completely new (and empty) inbox. Here's how to move all your old e-mails into this new inbox so you can have them all in one place.

We're going to use a program called Windows Live Mail. For your convenience, we've installed this program on one of our servers so you can use it there.

(Of course, if you have a PC and you want to use Windows Live Mail in the future, you can download it from Microsoft.)

1). Remote Desktop

We're going to use something called Remote Desktop to connect to the server that has Windows Live Mail on it. Remote Desktop lets you control a miles-distant computer just as if you were sitting right in front of it.

WindowsWindows

Mac OS XMac OS X

Start Windows Live Mail

Once you've opened Remote Desktop and gotten connected to the pomterm1 server, you'll need to open Windows Live Mail program. To do this, in the Remote Desktop window, go to:

• Start > All Programs > Windows Live > Windows Live Mail
  

2). Add Accounts

Next, you need to configure both your new MyMail account and your old account so that you can move email between the two.

• When you start the program you will see a screen like this. Enter your MyMail email address, your password, and your name, then press Next.
  

• On the next screen, change the pulldown menu for the account server to HTTP and then press Next.
  

• Press Finish to exit the wizard. Back on the main Windows Live Mail screen, you should now see your MyMail account listed in the left-hand column. Now you need to add your old Pomona account, so click the "Add an e-mail account" button.
  

• Now enter the information for your old Pomona account and press Next.
  

• Using the pulldown menu, change the server type to IMAP. Enter the incoming server mail.pomona.edu, and check the box for This server requires a secure connection (SSL). Enter the outgoing server, smtp.pomona.edu and check the box for My outgoing server requires authentication. Then hit Next.
  

• Click Finish. You will then see a screen that lists the folders in your Pomona email account. This screen allows you to select which of your folders are displayed in Windows Live Mail. If you have added folders to your Inbox that separate your mail you will want to select those folders, then click the show button so that you will be able to access them later when you're copying mail. In most cases, however, the default settings are fine, so just press Ok.
  

3). Copy messages

• You should now see both your new MyMail and your old Pomona account in the navigation sidebar on the left side. Click on the inbox (or other folder) for your old account.
  

• You can select a group of messages you want to copy by clicking on the first message in the group, then holding down the Shift key and clicking on the last message you wish to include. All the messages in between will also be selected. You can also hold the Ctrl key and click on individual messages to select multiple non-adjacent messages. If you just want to save all the messages in a folder, press ctrl+a to select everything. Then, right-click (ctrl+shift+click when using Remote Desktop on a Mac) and choose either Move to folder... or Copy to folder....
  

• Select the destination folder to place your messages in. This will probably be the Inbox of your MyMail account. Then press Ok.
  
• As mentioned before, if you have separated your email into several folders, you will probably want to create a new folder in your MyMail account by right-clicking on it's icon and hitting "New folder..." After doing that continue on by copying each group of emails from the old folders to the new folders that mirror them.

IMPORTANT NOTE: MyMail does not like messages with a ton of recipients in the To: or CC: fields (for example, certain e-mails that OCL tends to send out from time to time). If Live Mail stops copying for no apparent reason, or blips up an obscure error message, it's probably encountered one of these messages. To solve this, look at the most recently copied message, locate it in your old inbox, delete the recipient-heavy message nearby, select the remaining uncopied messages, and restart the copying process.

4). Synchronize with the server

Once you've copied all your old emails into your MyMail account, you need to tell Windows Live Mail to synchronize with the server in order to make sure that all your messages show up when you log into MyMail through its web interface (http://mymail.pomona.edu). To do this, follow the instructions below.

• First, we need to show the Windows Live Mail menu bar, which is hidden by default. Click the button that looks like a pulldown menu on the toolbar, just to the left of the blue "help" button. Then choose Show all menus.
  

• You'll see a menu bar appear at the top of the window. Go to the Tools menu and choose Synchronize all.
  

• You should see a window appear with a progress bar, as shown below. Windows Live Mail is making sure that all your recently transfered email messages will show up on the MyMail server. NOTE: the progress bar may appear to do nothing for a long time. Don't despair! Your mails are being synchronized. While this is going on, you can also log into MyMail with your web browser and check the number of messages in your Inbox. If you refresh the page (by clicking on the Inbox button repeatedly) you should see it increasing steadily.
  
  

5). Done

That's it! When you've finished synchronizing, simply close Windows Live Mail and log off from Remote Desktop. You should now be able to see all your messages when you log into MyMail at http://mymail.pomona.edu/. If something goes wrong and one of the steps above doesn't work, send an email to help@pomona.edu to let us know what's going on.